Develop, implement and maintain WHS management systems

Develop Implement Maintain WHS Management Systems Task 3 – Guidelines

participate in two consultation role-plays: meeting with the store managers on monitoring and reporting meeting with the board of directors and senior management to review performance of WHSMS and make recommendations submit amended targets and KPIs, procedures for performance management, audit and reporting as a result of consultation ·         submit a written 3–4 page report containing recommendations for improvement of the WHS management system.

Develop Implement Maintain WHS Management Systems Role-play on implementation of performance monitoring and audit procedures. Note: The implementation plan was discussed in a role play at the end of assessment 2.
Here you need to write a brief note on how you will measure and monitor the WHS implementation plan. Examples of measurement techniques you can use are: (Student workbook page 122 – 137).
Examples of monitoring activities:

• incident reports and investigations
• workplace inspection checklists
• audit reports
• hazard reports
• risk assessment reports
• training reports, skills and training matrices
• consultation with employees
• feedback from employees
• budget tracking.

Explain the most practical ways possible for managers to implement the procedures you have developed. Stress the benefits to the organisation and benefits to managers where appropriate.
Part 2: Final Summary Report 1500
Based on your analysis and consultation with the board of directors and senior management, prepare a 3–4 page report containing the following elements. (You have done a major portion of this part in part 2) You only need to add what is not included in part 2 from the below list)

1. Executive summary (briefly summarise report).You must write this at the end, after you have completed the report.
2. Body (analyse data from scenario; discuss possible causes; explore possible solutions; explain your reasoning and support with evidence).
   • consider the relationship between the data and the WHSMS targets and performance indicators. What are the gaps? (Compare the data in assessment 1 and 3 appendices) e.g.
     • incidents and lost days slightly higher than targets
     • training numbers poor – 50% off target
     • uneven quality of implementation across, etc..

Objective	source	Information and data	Performance indicator	Gap
Minimise injuries	Safety audits

• consider possible causal relationships between data and aspects of the WHSMS implementation
  • managers working independently of others in interpreting procedures
  • lack of managerial training
  • poor communication or consultation processes
  • lack of store employee training
  • poor written and verbal communication skills
  • smoking, etc.

Develop Implement Maintain WHS Management Systems

• consider possible improvements to address root causes of performance issues
  • ensuring options available to employees who have poor written or verbal communication skills.
  • consistent effort from senior management to communicate support and commitment to policy and WHSMS.
  • Could involve face-to-face meetings and hands-on involvement with stores.
  • recommendations with regard to computerised WHSMS system, etc..
• consider existing procedures and ways to improve them
  • Address requirements to update procedures to support WHS plan.
  • Refer to inadequate safety procedures, performance management procedures, lack of emergency procedures, etc
• amended targets and KPIs, procedures for performance management, audit and reporting as a result of consultation.
  • Consider reviewing any of your policies
  • Consider changing the KPIs (reduce them) taking into account that the incident rates have increased after implementation
  • Consider any remedial actions required.

Amended KPIs (Follow the strategic implementation plan table in Task 3)

Objectives	Original target	Amended target/KPI	Person responsible

 develop draft recommendations for improving the WHSMS (minimum 4 recommendations)

• • increased focus on consistent training for new managers
  • ensuring options available to employees with poor communication skills.
  • consistent effort from senior management to communicate support and commitment to policy and WHSMS.
  • forming networks of managers to learn from each other’s training and management techniques
  • introducing a health and wellbeing program to communicate smoking risks, provide healthy lifestyle alternatives and reduce smoking, etc.

3. Conclusion

These are examples only. You need to analyse the given information and add more to the above lists.
Part 3: Role play 300
Conduct a role play to consult with the board of directors and senior management to present WHS performance data and recommendations.
You must attach all the three observation checklists to the tasks as well. If you have not done the role plays please discuss it with me.